Newark and Sherwood Homes Limited
Kelham Hall, Kelham
Newark On Trent,
Notts, NG23 5QX
Tel: 0845 258 5550

Newark and Sherwood Homes

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Charges

Access to Information Fees.

Introduction
This is a summary of the fees that may be charged by Newark and Sherwood Homes for complying with requests for information made under the Freedom of Information Act 2000, the Data Protection Act 1998 and the Environmental Information Regulations 2004 and how those fees are calculated.

1. Freedom of Information Act 2000 (FOIA)

1.1   Information in the Publication Scheme
Information in our publication scheme has, where practicable, been made available to download from our website; the company makes no charge for information downloaded from the website. Where information in the scheme is not available to download or you require a printed copy of the information in the scheme the company may make a charge for its provision. Any charges made will be based on the costs for disbursements as shown in section 1.3 below.

1.2   Estimating the cost of a request
An estimate of the costs the company reasonably expects to incur in dealing with the request will be made for each request. This will take into account the time staff spend on activities such as locating the information at a rate of £25 per person per hour.

1.3   Where the estimated cost is less than £450
If the estimated cost is equal to or less than £450, no charge for any time spent dealing with or responding to a request will be made. The only charge will be for any 'disbursements' incurred in responding to the request. The table below gives examples of the kinds of disbursements that will be charged for and the current cost.

 Type of charge

Description

Basis of charge

Disbursement Photocopying at 10 pence per A4 sheet (black and white) Actual cost
  Photocopying at 20 pence per A4 sheet (colour) Actual cost
  Photocopying at 40 pence per A3 sheet (black and white) Actual cost
  Packing and second class postage Actual cost
Statutory fee £10 per subject access request ( a request for the information we hold about you) In accordance with the Data Protection Act 1998

1.4   Where the estimated cost exceeds £450
There is no obligation on the company to comply with a request where the estimated cost of complying will exceed £450. If the cost is estimated to exceed £450 we provide assistance to refine the request, in order to see if it can be brought within this limit. If the request cannot be brought within this limit we will normally decline to respond to your request.

1.5  Fees Notices
Where we propose to charge a fee for responding to a request, we will issue a fees notice first.
If the actual cost of responding to the request exceeds that stated in the fees notice we will bear the additional cost. If the actual cost is less than stated in the fees notice we will refund the excess money.

2. Data Protection Act 1998 (DPA)
There is a statutory maximum fee of £10 for responding to 'subject access requests' (SAR) (that is a request for the information we hold about you) under the DPA. The company will charge this fee for all subject access requests.

3. Environmental Information Regulations 2004 (EIR)
Under the EIRs the Company is permitted to make a 'reasonable charge' for the supply of environmental information. In order to maintain consistency the company will use the same charging format as described for FoI requests with the exception of the points outlined below.

3.1   Where the estimated cost exceeds £450
In the first instance we will, where the estimated cost exceeds £450, provide assistance to refine the request, in order to see if it can be brought within this limit. If this is not acceptable we will respond to your request, but will charge you for both the staff time and any disbursements we incur in so doing.

3.2   When charges will not be made
We will not make any charge for allowing you to:
• Access any public registers or lists of environmental information held by us; or
• To examine information requested at a place which we make available for that examination
.

 

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